How do I schedule a virtual event?

You can easily schedule and provide details for your virtual event(s) using your Event Manager Dashboard!

To confirm how many credits you have available on your dashboard, on the top right hand corner of your dashboard you will see "X Credits". If you click there, it will open up and show you a bigger breakdown of Credits, and Open Weve Rooms (Open Weve Rooms are available only for Subscribers).

You may also make a new purchase or access your Purchase History:

  • If you need to purchase additional rooms/credits, you can do this in your dashboard by clicking the red 'New Purchase' button. Click here for an additional explanation!
  • Click 'See Purchase History' for access to past purchases

Create an Event

    1. Open your Event Manager Dashboard
    2. Click the 'Select Event' dropdown on the left & click the 'Create New Event' OR go to the 'Experiences' tab on your top tool bar.
        c. Choose an Experience for your group
            Note - If you are a Subscriber, you will have unlimited access to Auto Weves (Virtual                 Self Hosted)!
      1. Select from the Format options - Virtual
      2. Select from the Host Options - On Screen
      3. Edit from the available Event Details - Attendees, Duration, and date & time
      4. If applicable, select from the available Customization options - Standard, Pro, or Premium
        1. Look at the Quote and use your available 'Credits' & Book Event, pay the dollar amount without credits, or decide to 'Talk To Sales' for more information



Click 'Book Event', you will now be prompted to tell us more about your event! Let's get started:

  1. Event Details

    1. Under 'Edit Event Details':
      1. Title- you have the option to edit the Title to your event. This will be on the login page of your event.
      2. Number of Rooms- If you need to adjust the number of credits/rooms (1 credit/room can Host up to 25 attendees), you can do so here
      3. Package Level- If you would like to upgrade your event, you can do so here
      4. Attendees- You can edit up to the max allowed number of attendees for your allocated number of rooms. An approximate breakdown of each room will also be shown based on the number of attendees & rooms allocated
      5. Live Tech Support- will automatically toggle on for a Premium Package Level event
      6. Lobby- will automatically toggle on for any event that is (2) or more rooms. For a single-room event, a Lobby is not available.
    1. Under 'Edit Contact Details'
      1. Edit Contact Details - You have the option to include someone else as the contact to be included in the auto emails

      Click 'Save'

  1. Scheduling

    1. If you need to reschedule your event, you have the opportunity to do this here. Be sure to select the correct date, time, and timezone before clicking 'Reschedule'. All rescheduling is subject to availability and must be done several days in advance.

  2. Group Details

    1. Tell us if your group has played in the past, if they are international, and more about your group! This information will help your Event Producer ensure the best experience for your group.
    2. Click 'Save & Submit Responses'

Tip: Upon scheduling an event, you have immediate access to the complete login instructions (including the event link) for your attendees. See here for instructions.

Tip: Look for the green "Event is Ready to Run" message on the left, and 3 green 'Complete' indications for each step. This ensures we have the required information to produce your event!