How do I schedule an event?

You can easily schedule and provide details for your event(s) using your Event Manager Dashboard!

To confirm how many credits you have available on your dashboard, on the top right hand corner of your dashboard you will see "X Credits". If you click there, it will open up and show you a bigger breakdown of  Credits Open' (Open rooms will be available to use if you have a Weve+ Subscription). You may also have Pro/Premium upgrades available to upgrade any Hosted event. If you are a Weve+ Subscriber, all of your Hosted events will automatically be Pro level.

If you click the dropdown, you will have access to Purchasing more rooms & upgrades & your Purchase History

  • If you need to purchase additional rooms/credits, you can do this in your dashboard by clicking the red 'New Purchase' button. Click here for an additional explanation!
  • Click 'See Purchase History' for access to past purchases

Create an Event

    1. Open your Event Manager Dashboard
    2. Click the 'Select Event' dropdown on the left
    3. Click the 'Create New Event' 
    4. Choose an Experience for your group
      Note - If you are a Subscriber, you will have unlimited access to Auto Weves!
      1. Select from the available Formats - In Person, Virtual, or Hybrid
      2. Select from the available Host Options - On Site, or On Screen
      3. Edit from the available Event Details - Attendees (can be adjusted later), Duration, and Location
      4. Select from the available Customization options - Standard, Pro, or Premium
        1. Look at the Quote and use your available 'Credits' & Book Event, or decide to 'Talk To Sales' for more information

Screen Shot 2023-03-20 at 2.12.26 PM


If you clicked 'Booked Event', you will now be prompted to schedule & tell us more about your event! Let's get started:

  1. Event Details

    1. Under 'Edit Event Details':
      1. Enter a new event title (optional)
      2. Adjust the appropriate number of credits/rooms (1 credit/room can Host up to 25 attendees)
      3. Upgrade your Package Level if you have upgrades available to allocate
      4. Live Tech Support will automatically toggle on for a Premium level event
      5. The Lobby will automatically toggle on for any event that is (2) or more rooms. For a single-room event, a Lobby is not available.
    2. Under 'Edit Contact Details'
      1. Edit Contact Details - you have the option to include someone else as the contact to be included in the auto emails
    3. Click 'Save & Continue'

  2. Scheduling

    1. Select a month, date, timezone, and time-based on our real-time availability
    2. Click 'Save & Continue'

  3. Group Details

    1. Tell us if your group has played in the past, if they are international, and more about your group! This information will help your Event Producer ensure the best experience for your group.
    2. Click 'Save & Submit Responses'

Tip: Upon scheduling an event, you have immediate access to the complete login instructions (including the event link) for your attendees. See here for instructions.

Tip: Look for the green "Event is Ready to Run" message on the left, and 3 ✅ for each step. This ensures we have the required information to produce your event!